Expense Reimbursements Without the Hassle

Complete expense tracking, approval workflows, mileage reimbursement, and department budgets for nonprofits, clubs, and small businesses.

Try Live Demo View Pricing

Stop Paying Monthly Fees

Compare ExpenseTrack Pro to subscription expense software

Expensify (Team)$10/user/mo × 5 = $600/year

Zoho Expense$5/user/mo × 5 = $300/year

SAP Concur$8/user/mo × 5 = $480/year

ExpenseTrack Pro$99 one-time — forever

Save $1,000+ over 3 years

No per-user fees. Unlimited users. Your data on your server.

Everything You Need to Manage Expenses

From receipt submission to reimbursement payment — all in one system.

📝

Expense Reports

Create reports with multiple line items. Support for expenses, mileage, and per diem.

✅

Approval Workflow

Draft → Submit → Approve → Pay. Three roles: Submitter, Approver, Admin.

🚗

Mileage Tracking

2026 IRS rate ($0.725/mi) with automatic calculation. Historical rate tracking.

🍽️

Per Diem Support

Configurable daily rates. Multi-day entries with automatic calculation.

📊

Department Budgets

Track spending by department. Set budgets with visual progress bars.

💰

Payment Tracking

Mark expenses paid. Record payment method and check numbers.

Perfect For

Organizations that need expense tracking without enterprise complexity

🏛️

Nonprofits

🎯

Clubs

🏠

HOAs

⛪

Churches

🏢

Small Biz

⚽

Sports Leagues

Simple Pricing

One-time purchase. No monthly fees. No per-user charges.

Pro (Self-Hosted)

$99 one-time

Full source code. Host on your own Supabase.

Complete React + Supabase source
Unlimited users
All features included
Database migrations included
Setup wizard for easy install
Deploy to Vercel/Netlify free

Buy Now — $99

Pro (We Host It)

$249 /year

We handle hosting and updates.

Everything in Self-Hosted
We set up and maintain
Automatic backups
Priority support
Custom domain available
No technical skills needed

Frequently Asked Questions

What do I need to run ExpenseTrack Pro?

A free Supabase account and static hosting (Vercel/Netlify free tiers work great). No backend server needed.

How many users can I have?

Unlimited. No per-user fees. Add as many submitters, approvers, and admins as you need.

Is the mileage rate current?

Yes, defaults to 2026 IRS rate ($0.725/mile). Adjustable in Settings anytime.

How long does setup take?

About 15 minutes. Create Supabase project, run SQL schema, deploy, done.